European Voobly LAN Event - Organisation

[Voobly]

Organisation

Hi everyone,

this topic is meant to help each other out on the upcoming Voobly LAN Event in Ghent, Belgium. Please read the information provided on the website first.

Spoiler: Click "Show" to view the most important pieces of information

THE LAN PARTY

In the halls of the stadium, with spectacular views over the main stage, the LAN not only offers everything you would expect from a traditional LAN party, but so much more. The unique setting, a wide range of activities and a grand main stage with plenty of action are just some of the things we have in store for you. Up to 600 people can jump straight into the fray.

LOCATION

Ghelamco Arena
Ottergemsesteenweg Zuid 808
9000 Gent
Belgium

DATES

3,4 and 5 July 2015


Schedule Friday

17h: LANparty Madness VIP members can enter

18h: LANparty Madness Normal members can enter

21h: Official opening of the LANparty Madness and launch of the competition

Schedule Saturday

11h00: Doors open for Spectators

11h30: PRO Competition starts

00h00: PRO Competition ends

00h30: Doors closed for Spectators
Schedule Sunday

10h00: Doors open for Spectators

10h30: PRO Competition starts

17h00: PRO Competition ends / LANparty Madness ends

18h00: Doors closed for everyone. End of eSports Festival 2015

SLEEPING ACCOMODATIONS

There are two dedicated sleeping area’s at the eSports Festival. One for the VIP attendees and one for the regular attendees. Both sleeping area’s are seperate from the LAN area can only be accessed by LAN Party attendees. If you do not wish to sleep on-site, you can always book a hotel in the area.

What to bring – Regular Ticket

• Air mattress or similar (one person air mattresses only!)
• Sleeping bag or blanket
• Pillow

What to bring – VIP Ticket

• A pillow
• Sleeping bag or blanket* Linnen for the mattress

As a VIP, a single bed with mattress will already be provided for you in the VIP sleeping area.


TERMS AND CONDITIONS

The following rules & regulations is a brief overview of the rules you need to abide when attending the eSports Festival as a LAN Madness participant.

Attendees

• The LAN event is open for players of all ages, however, parental guidance is advised with minors
• Spectators/visitors are only allowed inside the PRO tournament, exhibitor and spectator area and not the LAN or Sleeping area
• Smoking is not allowed throughout the event
• Drugs are not allowed and will result in immediate removal from the event
• Participants without a valid ticket or entrance wristband will be denied access to the event
• The eSports Festival crew reserves the right to deny access to anyone not following the rules & regulations set out on this page

Network

• The network operates on a Fair Use Policy. Participants who are found to be abusing the system could have their network access limited, restricted or removed alltogether
• Downloading or sharing illegal files on the network (or ”software piracy”) is against the law in Belgium
• Playing/showing pornographic material on your monitor/display is not allowed
• We advise people to turn off public file sharing during the event

Food and beverages

• Prepared food is not allowed inside the hall, there are plenty of food opportunities within the event location at all times
• It is not allowed to enter with more than 15 cans/bottles of drinks
• It is not allowed to sell any food or drinks at the event
• Alcoholic drinks are allowed from 16 years onwards and liquor from 18 years onwards. Servicers may ask for ID.

At the event / at your seat

• Each participant can bring 1 PC or Laptop and one screen (two screens for VIP attendees) and has 1m20cm of space at his seat
• Speakers are not allowed

Confirmed Players who have bought tickets :- ??

_Taff
Gentle
Edie
ELQuark
SuperBua
Genette
katsuni
Masmorra
Dirk
Maiwingkos
Hogan1988
Squeak
Cedric
Iviktorious
01DarkDevil
VODKA_L_
slein105
ogn
sangokussj
Malice

LAN Survival Kit:

• Sufficient money to pay for food & beverages
• Gaming mouse
• Laptop (if available)
• Multi-socket extension
• Ethernet cable (0.5 - 3m)

If you are travelling by Car to the LAN Event can you please bring if possible:

• Gaming PC(s) / Laptop(s) - Labelled with your name etc
• Any extra Flat-screen monitor(s)
• Extra Keyboard(s)
• Inflatable / Air-Mattress
• Linen / (inflatable) Pillow(s) / Blanket(s) / (clean) Sleeping Bag(s)

Visitors travelling by Train or Plane - Do you need anything brought for you to help?

• Flat-screen monitor(s)
• Keyboard(s)
• Inflatable / Air-Mattress
• Linen / (inflatable) Pillow(s) / Blanket(s) / Sleeping Bag(s)

Questions and Answers

• Are showers available? - Yes showers are available for all visitors
• What's included with a regular LAN ticket? -Access to a common sleeping hall; Make sure to bring everything you need to sleep (mattrass, sleeping bag, pillow, …); bathrooms including showers; seating location in the LAN area (1.20m wide) + chair + power + network access.
• What's included with a VIP LAN ticket? - Early access: permission to enter 1hr earlier; a separate sleeping area with your own bed (sleeping bag or linen+pillow+blanket still needed); 2x breakfast; access to VIP spectator area; bathrooms including showers; seating location in the LAN area (1.20m wide) + luxury gaming chair + power + network access.
• Is my property safe during the event? - The organisers can not be held accountable for any thefts or damages during the event. For wallets, phones and other items of value a locker room is available. For PC hardware, we recommend using Kensington locks.
• What's included with a Spectator ticket? - Officially - Access to the spectator area from 10am-24pm CET on Sat & 10am-6pm on Sun. We will however ask the organisers for special treatment for AoC if possible- Update: Closer to the date we will arrange a Spectator ticket for Friday evening .
  
• (to be continued)

Booking a Hotel Room / Hostel from July 3rd-5th

Recommended Websites: booking.com -> Search Link | trivago.com -> Search Link

• Hotel Campanile Ghent - booked out
• Holiday Inn Express Ghent - booked out
• Backstay Hostel Ghent - from €23 per night
• Guesthouse PoortAckere - from €69 per night
• Europahotel - from €97 per night
• Hotel de Flandre - from €107 per night
• Ibis Gent Centrum Opera - from €128 per night
• NH Gent Belfort - from €173 per night
• Ganda Rooms & Suites - from €175 per night
• Harmony Hotel - from €176 per night
• Sandton Grand Reylof - from €182 per night
• Sandton Grand Hotel Reylof - from €224 per night
• Guesthouse Verhaegen - from €225 per night
• Marriott Ghent - from €246 per night

UPDATE: You can purchase tickets the LAN event is confirmed for AoC.
AoC Ticket Purchase here Purchasing from this link ensures we are all kept together in our own area.

 

[squeak]

I can bring a mouse, mousepad, keyboard, and a monitor, but I won't be able to bring my PC itself - I'll have a laptop with me though, so it should be alright.
Who brings ladies though

 

[Gentle]

I'm bringing: One laptop, one monitor, one keyboard, a mouse + pad. Might bring my PS4 with me if there's people interested ^^

if needed I can bring a second mouse + pad and keyboard.

 

[squeak]

and a frying pan please

my plane takes off at 12:10 on friday, anyone at that time coming there aswell so we can meet at the airport?

 

[edie]

Travelling by car to the lan event
I will bring:
-my pc mouse monitor
I can bring:
- one extra laptop with mouses(need to know if needed or not)
- one extra keyboard
- one extra monitor

I could go the airport or trainstation to bring player to the lan depending what time/when, petrol help welcome tho.

 

[squeak]

depends on what u drive

 

[Genette]

Travelling by car to the lan event
I will bring:
-my pc mouse monitor
I can bring:
- one extra laptop with mouses(need to know if needed or not)
- one extra keyboard
- one extra monitor

I could go the airport or trainstation to bring player to the lan depending what time/when, petrol help welcome tho.

Nice post Edie, that's what we're looking for.

 

[iViktorius]

If the organisers are nice and the spec seats on friday come available, I will come by bike. So if someone needs a ride and has a helmet, I have space for one :lol:

 

[Dan]

i might have to consider coming just so i can get banned from this event :lol:

 

[John the Late]

If the organisers are nice and the spec seats on friday come available, I will come by bike. So if someone needs a ride and has a helmet, I have space for one :lol:

Gotta love the Dutch :D

 

[ELQuark]

just bought a ticket too. if anyone drives by car through Frankfurt am Main / Darmstadt, he/she could fetch me, so i could take 2 monitors (for myself and for someone who might need) - i also would share the petrol cost with you. but if i have to come by myself, i'll just bring my laptop. so contact me! :D

 

[PeterTzu]

Hey guys, just some tips.

Cheapest/fastest way of going to Belgium is probably with Ryanair or Wizzair and with hand luggage. You end up in Charleroi airport where you can take the train to Ghent which takes about 1h30. You pay your flight ticket + 5 euro's to get in to Charleroi train station + your train ticket Charleroi-Ghent (one way around 16 euro's)

If you come with more than just hand luggage a busticket might be cheaper (with Ryanair you pay 15 euro's extra for 15kg luggage). The bad thing about the bustrip is that you most likely sit a hole day on a bus.
From UK and France Megabus is freaking cheap. Eurolines from other places in Europe. Most of the time those buses stop in Ghent which makes it very convenient.
The faster you buy the ticket the cheaper it will be with those companies.

 

[slein105]

I am considering bringing my pc, but it is rather huge so...... are there any size restrictions for personal equipment?

 

[SiFly]

I am considering bringing my pc, but it is rather huge so...... are there any size restrictions for personal equipment?

You got 1.20m width as your space. Depth/height of place is not mentoined, but probably would be a normal table.

 

[slein105]

I am considering bringing my pc, but it is rather huge so...... are there any size restrictions for personal equipment?

You got 1.20m width as your space. Depth/height of place is not mentoined, but probably would be a normal table.

ah, alright. Because my pc is low in height, but big in width and kinda square shaped, so I was afraid it wasn't gonna fit. Thx :D

 

[Gentle]

btw, to those from other countries, don't forget to bring the correct kind of electricity socket adapter. Wouldn't wanna arrive only to notice u can't plug in the powerplug LOL!

 

[SaladEsc]

I am really skeptical about whether or not I should go. I am going to a festival that officially ends the 4th. If I drive home earlier (the 3rd) to pack and do laundry, and drive to Belgium which takes about 11 hrs (with my sister, we are meeting my parents in London the 6th). Opinions? :lol:

 

[Jupe]

I am really skeptical about whether or not I should go. I am going to a festival that officially ends the 4th. If I drive home earlier (the 3rd) to pack and do laundry, and drive to Belgium which takes about 11 hrs (with my sister, we are meeting my parents in London the 6th). Opinions? :lol:

Sounds like nice road trip to me

 

[Cheeseball]

@ elquark, if i go there im going to drive with my car and you can go with me.
Im afraid i cant confirm it now because im going to start a new job in a few weeks.
So there will be some new circumstances. But we can pm of course.
Sry about my f***ing mobile typing

 

[Maiwingkos]

I am really skeptical about whether or not I should go. I am going to a festival that officially ends the 4th. If I drive home earlier (the 3rd) to pack and do laundry, and drive to Belgium which takes about 11 hrs (with my sister, we are meeting my parents in London the 6th). Opinions? :lol:

Priorities :twisted: :
1. AoC
2. AoC
...
last. AoC

 

[SaladEsc]

lets do it then, better be worth the money for a few hrs stay :D
Will delay the purchase of ticket as much as possible still though

 

[squeak]

I'm waiting with the payment aswell

 

[Brainless]

btw, to those from other countries, don't forget to bring the correct kind of electricity socket adapter. Wouldn't wanna arrive only to notice u can't plug in the powerplug LOL!

in my experience Belgium has different types.
Could you please spot the right one?
(i can imagine the event organisation has tought of this themselves. They might have adaptors for different types in store. If not, you can buy them in sone shops)

 

[Gentle]

We got the French style one. Seems it's already marked as the only one without an X

 

[Bleys]

I just had to mention how cute denmark powerplugs look like <3